Maintaining Working Relationships with External Bodies (Payroll)
Unit summary
This unit is about your responsibility for liaising with external bodies such as HM Customs and Revenue.The first learning outcome requires you to make payments to external bodies. This involves reconciling payroll records with the organisation’s financial reports to ensure that the amounts paid agree with the amounts due, as well as arranging the payments.The second learning outcome is about providing information to authorised agencies. You are required to show that you can communicate via a variety of media and that you do so in a courteous, clear and timely fashion.
Unit details
-
15 Business, Administration and Law
-
15.1
Accounting and Finance
Assessment Methodology:Workplace evidence or workbased case study/simulation
You must have knowledge and understanding of:
The Statutory Framework
1. Data Protection legislation (LOs 76.1, 76.2)
2. PAYE regulations in respect of deadlines for Tax and NI payments (LO 76.1)
3. Reporting requirements in respect of attachments of earnings (LOs 76.1, 76.2) Payroll legislation changes on a regular basis. To ensure the qualification is always testing the current legislation any future legislation changes impacting on this Unit are to be considered as reflecting on the underpinning knowledge and understanding required to meet thestandards from the date on which the legislation comes into effect.
The Organisation
4. Policies, practices and procedures for filing (LO 76.2)
5. Signatories and authorisations (LOs 76.1, 76.2)
6. Timescales and schedules for updating, presenting and despatching data (LOs 76.1, 76.2)
7. Information flows within the organisation (LO 76.2)
8. Procedures for the security and confidentiality of information (LOs 76.1, 76.2)
9. Systems for the transmission of disbursements to external agencies (LOs 76.1, 76.2)
10. External agency requirements for information (LOs 76.1, 76.2)
11. Sources of information for the resolution of discrepancies (LOs 76.1, 76.2)
Unit 76 of the AOSG Level 3 in Payroll Administration
FSSC has formally supported this unit (please see letter of support attached in the qualification need/support section)
| Learning Outcome |
Assessment Criteria |
| 76.1 Facilitate the transfer of funds to external bodies |
76.1.A Accurately reconcile payroll records with the organisation's financial reports
76.1.B Make cheque payments to the Collector of Taxes in accordance with statutory deadline dates and ensure they are accompanied by the applicable statutory documentation
76.1.C Make electronic lodgements to the Collector of Taxes in accordance with statutory deadline dates and ensure they are accompanied by the applicable statutory documentation
76.1.D Make cheque payments to Local Authorities in accordance with statutory deadline dates and ensure they are accompanied by the applicable statutory documentation
76.1.E Make electronic lodgements to Local Authorities in accordance with statutory deadline dates and ensure they are accompanied by the applicable statutory documentation
76.1.F Make cheque payments to the Child Support Agency in accordance with statutory deadline dates and ensure they are accompanied by the applicable statutory documentation
76.1.G Make electronic lodgements to the Child Support Agency in accordance with statutory deadline dates and ensure they are accompanied by the applicable statutory documentation
76.1.H Make cheque payments to the Courts in accordance with statutory deadline dates and ensure they are accompanied by the applicable statutory documentation
76.1.I Make electronic lodgements to the Courts in accordance with statutory deadline dates and ensure they are accompanied by the applicable statutory documentation
76.1.J Make payments to non-statutory bodies in accordance with business agreements and ensure they are accompanied by the applicable documentation
76.1.K Ensure all payments are made in accordance with organisational regulations and procedures |
| 76.2 Provide information to authorised agencies |
76.2.A Deal with enquiries from statutory agencies and non-statutory bodies in accordance with the organisation's customer care requirements
76.2.B Comply with all aspects of the provision of information covered by current Data Protection legislation
76.2.C Respond to enquiries using pro formas
76.2.D Respond to enquiries by letter
76.2.E Respond to enquiries by telephone
76.2.F Respond to enquiries by face to face communication
76.2.G Respond to enquiries by e-mail
76.2.H Respond to enquiries by internet
76.2.I Obtain employee authorisation where required prior to the release of information
76.2.J Supply information within the specified timescale
76.2.K File copies of responses in a logical and accessible manner and in accordance with the requirements of the organisation
76.2.L Follow up requests for information from other departments or individuals in an appropriate manner
76.2.M Verify the source of all enquiries prior to the release of information |