Working With Computers
Unit summary
This unit is about your ability to use a computer system safely and effectively. For the first learning outcome you will need to demonstrate that you are fully aware of your responsibilities when using a computer system and the software packages you will need. For the second learning outcome you will be required to show an understanding of the need to keep data confidential and secure.
Unit details
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15 Business, Administration and Law
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15.1
Accounting and Finance
Assessment Methodology: Workplace evidence or workbased case study/simulation
You must have knowledge and understanding of:
General Information Technology
1. The importance of carrying out simple visual safety checks on hardware and correct powering up and shutting down procedures (LO 21.1)
2. The purpose of passwords (LO 21.2)
3. How to save, transfer and print documents (LO 21.1)
4. How to take back up copies (LO 21.1)
5. Causes of difficulties, necessary files that have been damaged or deleted, printer problems, hardware problems (LO 21.1)
6. Different types of risk, viruses, confidentiality (LO 21.2)
7. Relevant security and legal regulations, data protection legislation, copyright, VDU legislation, health and safety regulations, retention of documents (LO 21.2)
The Organisation
8. Location of hardware, software and back up copies (LOs 21.1, 21.2)
9. Location of information sources (LO 21.1)
10. The organisation’s procedures for changing passwords, and making back ups (LO 21.1)
11. House style for presentation of documents (LO 21.1)
12. Organisational security policies (LO 21.2)
Unit 21 of the AOSG Level 2 and Level 3 in Payroll Administration
FSSC has formally supported this unit (please see letter of support attached in the qualification need/support section)
| Learning Outcome |
Assessment Criteria |
| 21.1. Use computer systems and software |
21.1.A Perform initial visual safety checks of hardware components and power up the computer system
21.1.B Perform initial visual safety checks of plugs and power up the computer system
21.1.C Perform initial visual safety checks of cables and power up the computer system
21.1.D Perform initial visual safety checks of interfaces and power up the computer system
21.1.E Use system passwords to gain access to the computer system where limitations on access to data is required
21.1.F Use software passwords to gain access to the computer system where limitations on access to data is required
21.1.G Access, save and print data files and exit from relevant software
21.1.H Use appropriate file names and save work
21.1.I Back up work carried out on a computer system to suitable storage media at regular intervals
21.1.J Close down the computer without damaging the computer system
21.1.K Seek immediate assistance when hardware failure occurs
21.1.L Seek immediate assistance when software failure occurs
21.1.M Seek immediate assistance when corruption of data occurs |
| 21.2 Maintain security of data |
21.2.A Ensure passwords are kept secret and changed on a regular basis
21.2.B Ensure passwords are kept secret and changed if disclosure is suspected
21.2.C Ensure computer hardware and program disks are kept securely located
21.2.D Correctly identify potential risks of corruption to data from internal and external sources and take steps to resolve or minimise them
21.2.E Correctly identify potential risks of loss of data from internal and external sources and take steps to resolve or minimise them
21.2.F Correctly identify potential risks of illegal copying of data from internal and external sources and take steps to resolve or minimise them
21.2.G Correctly identify potential risks of corruption to data from viruses and take steps to resolve or minimise them
21.2.H Correctly identify potential risks of loss of data from viruses and take steps to resolve or minimise them
21.2.I Correctly identify potential risks of illegal copying of data from viruses and take steps to resolve or minimise them
21.2.J Correctly identify potential risks of corruption to data from poor storage facilities and take steps to resolve or minimise them
21.2.K Correctly identify potential risks of loss of data from poor storage facilities and take steps to resolve or minimise them
21.2.L Correctly identify potential risks of illegal copying of data from poor storage facilities and take steps to resolve or minimise them
21.2.M Correctly identify potential risks of corruption to data from theft and take steps to resolve or minimise them
21.2.N Correctly identify potential risks of loss of data from theft and take steps to resolve or minimise them
21.2.O Correctly identify potential risks of illegal copying of data from theft and take steps to resolve or minimise them
21.2.P Maintain back-up copies of data at all times
21.2.Q Maintain secure storage of data at all times
21.2.R Maintain password protected data at all times
21.2.S Understand and implement Data Protection Legislation
21.2.T Understand and implement VDU Regulations
21.2.U Understand and implement relevant Health and Safety Legislation
21.2.V Understand and implement relevant document retention policies and regulations |